In the first part, we examined the global digital reform of logistics. Recall that in accordance with Federal Law No. 140-FZ from September 1, 2026, businesses are required to fully transition to electronic transport documents (ETrN, waybills, orders, and receipts) through the GIS EPD system. The launch of the freight forwarder registry "GosLog" was also discussed, and key deadlines that must not be missed were outlined.

In the continuation, we will analyze how to restructure operations without cash gaps or supply disruptions. You will learn what steps management needs to take right now to avoid multi-million ruble fines and protect the company's tax expenses. Below is a detailed analysis of risks, practical benefits of digitalization, and a step-by-step preparation checklist. Read to the end and implement the recommendations in your work.

⚙️ What businesses need to do right now

Main preparation stages:

• Choose an IS EPD operator with convenient integration (1C, SAP, etc.);
• Obtain electronic signatures:
• QES (qualified electronic signature) — for the manager and key employees;
• UES via "GosKlyuch" — for drivers;

• Set up the accounting system and train staff;
• Register in "GosLog" (for freight forwarders);
• Test processes with key counterparties.

Affected departments: logistics, accounting, IT, legal department, and drivers.

⚠️ Risks of non-compliance

• Fines for operating without registry registration: from 100,000 to 1,000,000 RUB for legal entities (higher for repeated violations);
• Denial of expense recognition in tax accounting;
• Inability to legally work with carriers and freight forwarders;
• Supply and settlement delays.

✔️ Benefits of electronic document flow

• Significant cost reduction on paper, printing, and couriers;
• Faster payment by an average of 20 days;
• Complete document preservation;
• Single up-to-date document for all chain participants;
• Significant reduction in requests from regulatory authorities.

📌 Step-by-step preparation checklist until September 1, 2026

1. Analyze all your shipments and identify documents falling under the new rules;
2. Obtain QES and set up machine-readable powers of attorney (MRPA);
3. Connect to an IS EPD operator;
4. Register in "GosLog" (if you are a freight forwarder);
5. Set up integration with the accounting system;
6. Train employees;
7. Conduct pilot electronic shipments;
8. Update contracts with counterparties;
9. Appoint responsible persons and approve internal regulations;
10. Test the full document flow cycle.

🎯 Conclusion and recommendations

By September 1, 2026, companies must fully prepare processes, electronic signatures, software, and interaction with counterparties to operate through GIS EPD.

Freight forwarders especially need to register in the "GosLog" registry in time — otherwise, their activities will be prohibited. We recommend that managers and owners form a working group and start testing as soon as possible. Early transition will help avoid fines, optimize processes, and gain a real competitive advantage.

Have questions about whether your company is ready to work under the new rules? During a personal consultation, we will analyze your situation in detail and find optimal solutions.

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